Ever feel like your digital workspace is a junk drawer? Files scattered everywhere, emails piling up, apps you forgot you downloaded? You’re not alone. Digital clutter doesn’t just slow you down—it drains your energy. Here’s how you can clean it up, step by step, and feel more in control of your time.

1. Start Small: Win the First Battled* 

“Wins will give you momentum.”

Don’t try to tackle the whole decluttering project at once. Start with one folder, one app, or one Email Inbox. If it’s a folder, perhaps start with your downloads folder. Then set a timer for 5 to 15 minutes and see how much you clean up in that time. Small wins can make a significant difference by building momentum.

Action Step: Pick one area and commit to spending five minutes on it today.

2. Use the “Keep, Delete, Archive” Method

“You really don’t have any other choices.”

Think of it like decluttering a room. You only have three options for each file, folder, or app: keep it, delete it, or archive it. This method keeps decision-making simple and prevents you from getting stuck.

Action Step: For each item, ask yourself: Do I need this? If yes, keep it. If no, delete or archive it.

3. Create a System That Works For You

“My basic structure is four folders I learned from Tiago Forte”

A clear system is important yo staying consistently organized. I learned the PARA method by Tiago Forte and have set it up on all my devices. It’s also set up my notes app and my task management app. The PARA method is projects, areas of focus, resources, and archive.

Action Step: Set up your structure in your file system, notes app, and task manager. Move data into the structure you created.

4. Don’t Let Clutter Creep Back In

“Once you’ve started, the actual power comes from not letting the clutter creep back in.”

The hardest part isn’t cleaning up - it’s staying clean. Schedule a quick weekly review to tidy up your files, emails, and apps. This prevents clutter from building up again.

Action Step: Add a short (5 to 10 minute) digital clean up to your weekly routine. Focus on one area each week.

5. Declutter Your Apps

“I’m cleaning up the applications and sticking with the ones that I use all the time.”

Unused apps are like digital noise. They take up space and distract you. Keep only the apps you use regularly and uninstall the rest of them.

Action Step: Review your apps today. Delete the ones you haven’t used in the last six months.

6. Create Your Naming Conventions

“One of the keys is the naming conventions that you use on files and folders.”

A good naming system saves time and frustration. Use clear, consistent names for your folders and files so you can find them easily later. It also helps with search by narrowing the components shown through search.

Action Step: Rename your folders an files using a simple format. For example you may use “ProjectName_Date” or “Topic_Type.”

7. Join a Community for Accountability* 

“Have people working alongside you who understand what you’re working through.”

Staying consistent is easier when you’re not alone. Join a community where you can share your progress, get advice, and stay motivated.

Digital clutter doesn’t have to control you. By taking small, consistent steps, you can turn your digital environment into a space that helps you thrive. Start with one folder, one file, or one area today. You’ll be surprised how quickly the benefits add up.

Action step: Join the Purpose and Productivity community at http://join.florencespeaks.com. Share your goals and challenges and get support.

Are you ready to clear the clutter and feel more in control of your digital life? Start small, stay consistent, and lean on others for support. Let’s turn your digital workspace into a place of peace and productivity.